This is Day 2 in the 31 Days to Become a More Efficient Virtual Assistant Series
Previous post: Never Quit Learning: Commit to 12 Books per Year
For those running a virtual assistant business, I am sure you’ll agree when I say that if you want to be successful, you must be productive with your time. After all, time is money. With the many tasks you are expected to accomplish each day, one of the most time consuming but important ones, is communicating regularly with clients and colleagues. Meetings, if not conducted efficiently, can eat up huge chunks of your time.
With many businesses working with remote workers, can you still have productive and engaged meetings even when team members aren’t in the same room? My answer is a resounding yes. Technology has come a long way in recent years to help entrepreneurs and business owners stay connected with their clients and remote teams.
I’m always on the look out for tools and technology to make it easier for me to meet with clients and remote colleagues. One tool I discovered recently is UberConference. UberConference allows you to conduct group conference calls simply and easily. After creating your free account, you will be given a conference code number that is yours forever. No pin codes required. Just invite the people you want in the meeting and that’s it. Simple right?
Conference Calls Need Not Be A Hassle
The beauty of using UberConference is that it’s free for meetings of up to ten people. If you have more than ten participants joining on a regular basis, UberConference offers a pro version for only $10 a month.
As the moderator, you can control the meeting using their powerful yet beautiful web interface. You also have the ability to see who has joined the meeting. It can be quite annoying not knowing who is on the call especially if you are conducting a meeting with a large number of participants. No more interruptions of people announcing their names when they join the meeting, their avatars simply pop in when they join the call. With UberConference, you’ll also see who is talking. As the moderator you also have the ability to mute someone if they are joining the call from a noisy environment.
Other benefits of UberConference include:
- HD Audio for calls made over the Internet
- File sharing
- Profile view with social and relevant information about the caller displayed
- Custom hold music (the standard hold music is so funny and is what made me fall in love with UC)
- Call recording
- Dial out to connect with meeting participants
- No pins required
- Powerful call controls
- Text chat
No Need To Jot Down Notes
Many times, the hardest part of moderating a meeting is being fully engaged in the call, asking the questions and writing down the minutes. But with UberConference, just hit the record button and the meeting audio will be recorded for you. You can either play back the recording or download it later to transcribe at your convenience. Need a report after the meeting is over? UberConference will create a summary of who was present and who talked the most.
I have added a video below to show you how ridiculously easy it is to make conference calls with UberConference.
If you’re like me, convenience and efficiency when handling meetings is important. UberConference may be just the thing you’ve been searching for to help you connect with your clients and team. Signing up is free so there’s no obligation on your part to give it a try. Have you used this or similar technology to run your meetings? If you have, share your thoughts here by leaving a comment. I would love to hear about your experience.