Being an entrepreneur is hard – really hard. You have to be a jack of all trades, and simultaneously work as a salesman, marketer, customer service representative, product manager, project manager and more. In between, you should get administrative work done. Oh, and you might want to have a private life. You know, hang out with your family and friends from time to time. Maybe even hit the gym or a fitness class once in a while (who has time for that?!).
Now, you’re obviously a fighter – otherwise, you wouldn’t be in the business game.
But still… Sometimes – and more often than not – it feels like there just aren’t enough hours in the day.
That’s why you need to focus on your productivity. You need to figure out how to do more in less time. Though how do you do that? The answer doesn’t lie in a magic spell or a shiny new app. The secret to getting more work done in less time is to apply systems and strategies.
Today, I’ll be sharing 7 productivity strategies with you. The aim is to get you get more stuff done in less time – so that you have more time for growing your business and having fun while doing it.
Also, I’ve put together a special, free bonus to help you even further. Make sure you read all the way to the end to get it.
Here are my 7 productivity tips to get your productivity on track:
- Focus relentlessly. You know how it is. You more or less know what you have to do to grow your business, but something always seems to come in the way. You can’t point a finger at what it is that makes your business stall.
There is an easy remedy. This is something highly successful entrepreneurs preach: focus. Focus relentlessly.
Now you might be wondering what you should be focusing on. The answer? You should identify what it is that makes your business grow. Forget everything else.
For example, if you’re a consultant, your one job is to get clients. Now, how you get clients depends on your industry and business model, but say most of your clients come as leads from your blog. Now you know that your one job is to focus relentlessly on your blog. Not Twitter, Facebook, cold emails or cold calls. Your blog.
- Be mindful. One big regret many people have on their deathbed is that they worked too hard. As depressing as it is, I’m mentioning this because I don’t want you to have the same regret. There’s no point in you being productive, having all the time in the world and building your business if you’re not enjoying your life. “I’ll enjoy it once my business is built,” you might think. “When I have that big house, and I can travel the world – then I’ll be happy”.
The thing is, you won’t. You’ll have some new goal, and you’ll be so busy chasing that goal that you’ll forget your happiness.
So start now. Be mindful of what’s going on. Breathe. Have fun. Pause once in a while. Do something unexpected. Enjoy what you’re doing even though you’re not always working on the most inspiring thing.
- Hire a virtual assistant. I recently hired a virtual assistant for some research tasks that took me a ton of time. And man, did that save me time. I’m not a huge fan of research so hiring a VA also helped me get rid of stuff that I didn’t find enjoyable.
Even if your budget isn’t the biggest, hiring a VA even for a few hours a week or even month can help you get ahead of the game. Alternatively, you can use that investment to get time off to do something you enjoy. Subsequently, you’ll have more energy to tackle your business obstacles.
- Chunk your time. You have those recurring tasks that take a ton of effort and time to get done. For example, you might have to send emails on a recurring basis, tweet, or make phone calls. To make your use of time as effective as possible, you can batch those tasks together and do them at once.
For example, if you need to make calls, batch them together so that you make them all at a set time. Check and send emails and work on social media at another time.
- Schedule everything. If business and blogging experts like Chris Drucker and Jon Morrow do it, you should too. You should schedule everything that you do for your business – and then take action on what you’ve scheduled. Everything that’s not in your calendar doesn’t happen.
This approach to time management has several positive effects. Not only are you kept on track with what you have to do, you also stay organized and focused.
- Recharge. Your brain needs to rest, and it needs help in blocking out stress. Sleep and exercise are excellent remedies to this.
Without going into too much detail, sleep enables neurons in your brain to repair themselves. Too little sleep leads to malfunctioning neurons. It has tons of health-related effects on you – so make sure you get enough sleep.
In the same sense, exercise helps protect you from diseases such as heart attacks and depression. Exercise also helps your brain fight stress.
I know your days are filled with stuff but given the fact that sleep and exercise help you function better, it’s worth the time investment to get a few more hours of sleep and exercise regularly.
- Don’t be busy doing nothing. We all love feeling busy. It gives us a sense of being important and needed. People look up to you and admire you for your work ethics. The reality might be that you’re actually busy doing nothing at all. The signs are obvious: your business doesn’t move forward despite your busyness, and you don’t see any results.
That’s why you need to realize when you’re busy doing nothing. What you need to be – for the sake of your business – is being busy doing important things. Important things are those things that help your business, and yourself grow. Ignore everything else.
So these are my recommended 7 productivity tips for you to get more stuff done in less time. Put these tips into action and report back on your progress!
Also, if you want even more tips, I’ve put together an extensive guide (22 pages!) on how to save at least one hour a day on tasks you despise.
In fact, if you use all of the tips, you could save closer to 4-5 hours a day.
It’s completely free – click here to download it.
Author : Camilla Hallstrom is a productivity blogger at 99 Smart Ideas. She helps smart folks (like you) manage their time, stay motivated, and get important projects done.